Exhibitor Success FAQs:

The show runs from Sunday November 10th @ 2pm – Tuesday November 12th @ 4pm.

The exhibit hall is open 11 AM – 4PM on Tuesday November 12th.

Exhibitors can load in either Monday November 11th from 2-4PM or Tuesday November 12th from 7-10:30AM. If you choose to load in on Monday please note there is no loading dock access that day so hand carried items only. For Tuesday, the loading dock will be open. You can access the Hall J Dock off of the West Street Entrance. Please note it is against ICC policy to use your own electric pallet jacks on the show floor to unload your items.

Tear down is from 4-6PM on Tuesday November 12th. Out of respect for our prize drawings/toast please do not begin tearing down prior to 4PM.

Find more details about the event here: https://www.mwhcec.org/about-mwhcec-2022/.

Booths will sell fast, so don’t wait! Online registration closes November 4th. However get your spot secured before September 30th as prices will increase.

You can find a map of placements here: https://events.resultsathand.com/mwhce/2693/boothmap, and an updated listing here: <ahref=”https://www.mwhcec.org/tradeshow/”>https://www.mwhcec.org/tradeshow/.

For questions please email mwhcec@raybourn.com or call 317-735-4028.

If you have already secured your booth and need to add more personnel simply complete this form to get them added: https://events.resultsathand.com/mwhce/2693/registration/1024-Exhibitor-Personnel.

If you have an all access pass you are welcome to join the Monday Night Welcome Reception. Don’t have an all-access pass?… No worries! This year we have added an option whereas a trade show only passholder you can add a reception ticket to your registration and get access to the Welcome Reception. Come join the fun!

Yes; a pre & post event attendee list are emailed to all exhibitors. You can expect to see the pre-event list about 2 weeks out from the event.

You can view our sponsorship opportunities in the prospectus. When you are ready to commit to a sponsorship please complete the “Sponsorship Only” registration form.

You are more than welcome to host receptions & dinners, but they cannot conflict with official conference/exhibit hours per the exhibitor terms & conditions.

MWHCEC helps host a raffle prize drawing from 3-4PM on Tuesday November 12th. When registering you can fill out the raffle prize you are offering or update at a later date. You determine how you will select a winner and that is collected by staff to announce during the end of trade show hours. Winners return to your booth to collect their prize.

You can create your own system to track leads or utilize our conference app to connect with attendees and track them as leads. More information on how lead retrieval works will be sent out when the app becomes available.

Yes; you can use the Marketing Toolkit found here.

Exhibit Hall Questions

Electricity is purchased directly through the Indiana Convention Center. You can purchase here: https://www.icclos.com/exhibitors/.

No; but you must stay within your 10X10 space. Your booth cannot extend or block other exhibitors and/or the walkway.

Every booth is a 10X10 space unless you purchase side by side booth spaces which are then combined into one larger booth.

Yes; each booth comes with (1) 6’ draped table, (1) 10’ high back and (2) 3’ high draped walls, (2) chairs, (1) wastebasket, (1) identification sign, and basic carpet.

Refunds, less a $100 administrative fee, will be given for cancellations prior to September 30, 2024. No refunds will be granted after this date. All cancellations must be submitted in writing to mwhcec@raybourn.com. Registrations are transferable between individuals from the same company. The cancellation policy does not apply to Sponsorships.

General Registration FAQ:

We have a list of recommendations here: https://www.mwhcec.org/hotel-travel-2022/.

There is an app for the event. More details will be emailed out to all participants once it becomes available in the Apple/Google Play Store.